For the purpose of this guideline, the following definitions apply. Terms that have not been referenced are taken from NSW State Archives and Record’s sources. All other sources are provided in brackets after the definition. 

Integrated pest management

A program of good housekeeping and cleaning, regular inspections and monitoring for pests. (ed. Jackie Bettington, Kim Eberhard, Rowena Loo, and Clive Smith, Keeping Archives, 3rd edition, Australian Society of Archivists, 2008, p. 86)

Integrated pest management also includes response strategies such as spraying and appropriate measures.

Records

Record means any document or other source of information compiled, recorded or stored in written form or on film, or by electronic process, or in any other manner or by any other means (State Records Act 1998, Part 1, Preliminary, Section 3(1), Definitions).

Semi-active records

Records required infrequently in the conduct of current business and stored in a secondary storage area or facility.

Senior Responsible Officer (SRO)

The Senior Responsible Officer (SRO) is the individual within the public office who has been delegated strategic and corporate responsibility for records and information management. The SRO is responsible for ensuring that records and information management is in place and operating effectively to support business operations and is usually a senior manager reporting to the Chief Executive or to the Chief Information Officer. The role of the SRO is established under the Standard on records management, minimum compliance requirement 1.3.

State record

Any record, made and kept, or received and kept, by any person in the course of the exercise of official functions in a public office, or for any purpose of a public office, or for the use of a public office (State Records Act 1998, s.3(1), Definitions).

Storage area

A room, compactus or space within a storage facility or building whose primary purpose is to store records.

Storage facilities

Any building, that houses records, including commercial storage facilities, in-house storage facilities and archival storage facilities.