AS/NZS 5478:2015 Recordkeeping Metadata Property Reference Set (RMPRS) provides a reference set of recordkeeping metadata to support systems interoperability and records sustainability. As a reference set it is intended to be implementation-neutral and provide a common framework from which organisations can develop their own application profiles. This enables multiple and flexible implementations to suit jurisdiction or organisation-specific requirements while supporting consistency and interoperability through reference to a larger framework.

The RMPRS is based on the Australian Government Recordkeeping Metadata Standard (AGRkMS) developed by Archives New Zealand and the National Archives of Australia.

The Council of Australasian Archival and Records Authorities (CAARA) has endorsed the adoption of the RMPRS in Australian and New Zealand archives.

In NSW, State Archives and Records has established minimum requirements for metadata for authoritative records and information. This metadata must be configured in systems and carried forward through system changes in order to sustain records immediately and through time.

The following table maps the minimum metadata required for authoritative records and information to relevant metadata properties from the RMPRS:

Minimum metadata required for authoritative records and information	AS/NZS 5478:2015 Recordkeeping Metadata Property Reference Set (RMPRS)
Metadata recording a description of the content of records and information	Name Description
Metadata recording the structure of records and information	Format Extent Medium
Metadata recording the business context in which records and information were created or received and used	Name Date Range Jurisdiction Contact Position Language Coverage Keyword Document Form
Metadata recording relationships with other records, information and metadata	Identifier Name Related Entity Change History Keyword
Metadata recording business actions and events	Date Range Change History Coverage
Metadata recording information that may be needed to retrieve and present records and information	Identifier Name Description Contact Coverage Position Location

Published November 2015. Revised June 2017