The final phase in the migration methodology is project completion, the logical companion to the project planning phase where project start up activities commenced the migration project.
Project completion components
The following table outlines the components that make up Phase 4 Project completion:
| Component | Outline | Responsibilities |
|---|---|---|
| Transfer of control |
Once the records have been successfully migrated into the Digital Archives repository, State Records takes control of the records from the transferring agency in accordance with Part 4 of the State Records Act 1998 and is then responsible for the ongoing management of the records. This includes providing for authorised access to the records. |
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| Source records |
Actions relating to source records may be included in the migration plan. This includes the deletion of source records under GA48 – Source records that have been migrated. The minimum retention of source records after a completed migration is 6 months. It is anticipated that agencies will generally seek to destroy source records following migrations and rely on the Digital Archives for ongoing access. However some agency may choose to retain 'read only' sets of records for reference purposes |
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| Project wrap up |
The project wrap up ensures that all project stakeholders are satisfied that identified project deliverables and outcomes have been achieved and formally closes the project. Wrap up activities can include:
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