Phase 1 Project planning checklist

Migration preparation activities have commenced
Migration project stakeholders have been identified
Migration project stakeholders have been engaged
Preliminary investigation is complete
The records are eligible for transfer under State Records' s.29 guidelines
Information gathering is complete
The migration project is justified
The migration project is supported
The migration project scope has been defined
The migration project can be resourced
The project plan has been drafted
The project plan has been approved
Risk and issue management in place
Project governance has been established

Phase 2 Migration planning checklist

The migration scenario has been analysed
Assessment requirements have been determined
Migration assessment outputs have been analysed
Migration requirements have been determined
Action on source records has been determined
Any additional risks have been identified
The migration strategy has been determined
The migration can be resourced
Migration assessment is complete
The migration plan has been drafted
The migration plan has been approved
The migration schedule is in place
Roles and responsibilities have been defined
Risks and issues have been monitored and managed

Phase 3 Migration checklist

Migration preparation activities have commenced
Pre-migration testing has commenced
Any errors from pre-migration testing have been identified and fixed
Pre-migration testing is complete
Migration preparation activities are complete
Any required changes to the migration plan have been made
Records are migrated to the Digital Archives repository using defined workflows
Post-migration testing has commenced
Any errors from post-migration testing have been identified and fixed
Post-migration testing is complete
The migration is validated
Risks and issues have been monitored and managed

Phase 4 Project completion checklist

State Records has taken formal control of the records
Planning for action on source records is in place
If required, source records have been deleted under authorisation
Project deliverables have been assessed
Project outcomes have been assessed
Risks and issues have been monitored and managed
Formal sign off for project closure from key project stakeholders has been done
Any relevant documentation and reports created during the migration project have been shared
Documentation and reports created and shared during the migration project are captured as records
The migration project is closed