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Access Directions by Public Offices - S

TOC

Safe Food Production in NSW

AD No. Description of records Access Direction
358 Scope
The following records were created by the former Milk Board and Dairy Industry Authority:

  • Agency agreements
  • Deeds of guarantee
  • NSW Board of Trade Inquiry into the Conditions of Supply and Distribution of Milk in Sydney
  • Reports of Proceedings - Biennial Conferences of Australian Milk Boards

Open

 

Southern Metropolitan Cemeteries Trust

AD No Description of records Access Direction
142 Records of the former Devonshire Street Cemetery Records include re-internment register, 1901, index to the re-internment register, 1901, and butts of licences to bury 1867-1880 Open

State Archives and Records Authority of NSW

Cluster: Finance, Services and Innovation

AD No. Description of records Access Direction
193 Scope
Staff/personnel records excluding staff salary/history cards
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Sensitive personal information		 Closed
194 Scope
Staff salary/history cards
Duration of CPA direction
30 years from date of separation		 Closed
195 Scope
All records not covered by early access authorisations or closed to public access directions and excluding records of the Board of the State Records Authority		 Open
500 Scope
All publications, promotional material, education material and publicity material in all formats		 Early access
501 Scope
All Disposal Authorities and Disposal Recommendations excluding those Disposal Recommendations that include lists of people's names for records series closed to public access
Includes those records created by the former Archives Authority of New South Wales		 Early access
608 Scope
Records deposited by Mr Andrew Tink MP
Folder 1 - Mr Tink's correspondence as Parliamentary Secretary to the Premier, material relating to the Ombudsman and Police Complaints and material relating to the Independent Commission against Corruption and Governor Samuels
Folder 2 - Documents relating to Mt Tink's roles as the Shadow Attorney General, Shadow Leader of the House and Shadow Minister for Police
Folder 3 - Correspondence with Alan Jones 1996-2003
Folder 4 - Correspondence with Alan Jones 2003-2006		 Early access
Access available after 10 years
609 Scope
Records deposited by Mr Andrew Tink MP
Folder 5 - Details of Mr Tink's Private Member's Bills and personal correspondence
Folder 6 - Media clippings and copies of letters relating to Chairmanship of the Public Accounts Committee
Folder 7 to 10 - Public Accounts Committee Reports and related to papers 1992 - 1995
Folder 11 - Ombudsman's Parliamentary Oversight Committee Report into Police Complaints, a further Report into Government Publicity Control and related Reports covering 1992-1993
Folders 12 to 21 - Press releases 1996 - 2006
Folders 22 to 31 - Press clippings 1988 - 2006		 Early access
Access available immediately
1070 Scope
Records of the Board of the State Records Authority. The records include minutes of the Board of the Authority and the records of the former Archives Authority [proper] of New South Wales		 Early access
Access after 10 years

State Library of NSW

AD No. Description of records Access Direction
1460 Scope
Records available under the Government Information (Public Access) Act 2009 as open access information or proactively released. Includes publications, publicity material, photographs and educational material in all formats		 Early access 
Access available immediately

State Transit Authority of NSW

Cluster: Transport

AD No. Description of records Access Direction
335 Scope
Records available under the Government Information (Public Access) Act 2009 as open access information or proactively released. Includes publications, publicity material, photographs and educational material in all formats
Includes annual reports, timetables, publicity material in all formats and photographs
The records include records of the former Urban Transit Authority (1980-89), Public Transport Commission (1972-80), Department of Government Transport (1952-72), and the Department of Road Transport and Tramways (1932 - 52)		 Early access
336 Scope
Staff service/history/summary records
The records include records of the former Urban Transit Authority (1980-89), Public Transport Commission (1972-80), Department of Government Transport (1952-72), and the Department of Road Transport and Tramways (1932 - 52)
Duration of CPA direction
30 years from separation
Reason for CPA direction
Personal information		 Closed
337 Scope
Staff/personnel records excluding staff service/history/summary records
The records include records of the former Urban Transit Authority (1980-89), Public Transport Commission (1972-80), Department of Government Transport (1952-72), and the Department of Road Transport and Tramways (1932 - 52)
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Sensitive personal information		 Closed
338 Scope
All records not covered by early access authorisations or closed to public access directions
The records include records of the former Urban Transit Authority (1980-89), Public Transport Commission (1972-80), Department of Government Transport (1952-72), and the Department of Road Transport and Tramways (1932 - 52)		 Open

Supreme Court of NSW

 Access Directions for records of the Supreme Court were made by agreement between the State Archives and Records Authority and the Supreme Court under s.49(2) of the State Records Act 1998

AD No. Description of records Access Direction
359 Scope
All Probate packets/files
The early access period being identified as 5 years after the date of the granting of probate or, if not documented in the indexes and listings, 6 years after date of death
 

Early access

Access available 5 years from granting of probate
360 Scope
Probate and Administration Registers 1890 – 1985
Probate and Administration Books 1985 – ongoing
Wills Index Series 1800 – 80
Public Curator’s Index, 1891 – 1902
Will Books
 		 Early access
Access available 5 years from the granting of probate
361 Scope
Alphabetical Probate Indexes 1800 – c.1980
This direction is made under agreement between the Supreme Court of NSW and the State Records Authority of NSW		 Early access
424 Scope
Matrimonial causes
Records relating to applications made and matters heard under the Matrimonial Causes Act, including:

  • Case files
  • Copies of final decrees
  • Registers of applications, indexes and associated control records

Open

30 years from date of completion
425 Scope
Adoption records. Records relating to applications and orders made for adoptions (including validations for overseas adoptions), including:

  • adoption case files
  • orders for adoption
  • indexes and associated control records

Duration of CPA direction
100 years
Reason for CPA direction
Sensitive personal information

 Closed
426 Scope
Criminal matters. Records relating to the hearing of criminal matters (excluding bail matters), including:

  • Case files
  • indexes and associated control records

Duration of CPA direction
75 years from file completion
Reason for CPA direction
Sensitive personal information

 Closed
1129

Scope 
Court of Appeal case records
Records relating to the commencement and hearing of Court of Appeal cases, including:

  • documents filed by the parties, such as the notice of appeal, notices of cross appeal, affidavits, etc.
  • documents generated by the Court in relation to the case, such as judgments and signed orders, and
  • records that are copies of first instance Supreme Court and lower court files and exhibits, such as appeal books
 Early access
Access available 5 years after finalisation of matter, unless a specific order for confidentiality made
1130

Scope
Court of Criminal Appeal case records
Records relating to the commencement and hearing of Court of Criminal Appeal cases, including:

  • documents filed by the parties, such as the notice of appeal, notices of cross appeal, affidavits, etc.
  • documents generated by the Court in relation to the case, such as judgments and signed orders, and
  • records that are copies of first instance Supreme Court and lower court files and exhibits, such as appeal books

Duration of CPA direction
75 years from file completion
Reason for CPA direction
Sensitive personal information

 Closed
1131 Scope
Full Court case records
Records relating to the commencement and hearing of Full Court matters (term papers), including:

  • documents filed by the parties, such as the notice of appeal, notices of cross appeal, affidavits, etc
  • documents generated by the Court in relation to the case, such as judgments and signed orders, and
  • files labelled with term matters
 Early access
Access available 5 years after finalisation of matter, unless a specific order for confidentiality made
1132 Scope 
Administrative law cases
Records relating to the commencement and hearing of administrative law matters, including:

  • documents filed by the parties, such as the originating process, motions, affidavits, etc., and
  • documents generated by the Court in relation to the case, such as judgments and signed orders
 Early access
Access available 5 years after finalisation of matter, unless a specific order for confidentiality made
1133 Scope
Civil case records
Records relating to the commencement and hearing of civil matters law matters, including:

  • documents filed by the parties, such as the originating process, motions, affidavits, etc., and
  • documents generated by the Court in relation to the case, such as judgments and signed orders
 Early access
Access available 5 years after finalisation of matter, unless a specific order for confidentiality made
1134 Scope 
Admiralty case records
Records relating to martime and shipping disputes, including:

  • documents filed by the parties, such as the originating process, motions, affidavits, etc., and
  • documents generated by the Court in relation to the case, such as judgments and signed orders
 Early access
Access available 5 years after finalisation of matter, unless a specific order for confidentiality made
1135 Scope 
Commercial case records
Records relating to cases arising out of transaction, trade or commerce, including:

  • documents filed by the parties, such as the originating process, motions, affidavits, etc., and
  • documents generated by the Court in relation to the case, such as judgments and signed orders
 Early access
Access available 5 years after finalisation of matter, unless a specific order for confidentiality made
1136

Scope
Equity case records, including:

  • documents filed by the parties, such as the originating process, motions, affidavits, etc., and
  • documents generated by the Court in relation to the case, such as judgments and signed orders
 Early access
Access available 5 years after finalisation of matter, unless a specific order for confidentiality made
1137

Scope
Protective case records
Records relating to the commencement and hearing of protective matters, including:

  • documents filed by the parties, such as the originating process, motions, affidavits, etc., and
  • documents generated by the Court in relation to the case, such as judgments and signed orders

Duration of CPA direction
75 years from file completion
Reason for CPA direction
Sensitive personal information

 Closed
1138 Scope 
Technology and Construction case records
Records relating disputes arising out of building or engineering contracts and matters involving technological issues Includes:

  • documents filed by the parties, such as the originating process, motions, affidavits, etc., and
  • documents generated by the Court in relation to the case, such as judgments and signed orders.
 Early access
Access available 5 years after finalisation of matter, unless a specific order for confidentiality made
1139

Scope 
Judgements
Supreme Court judgments and decisions maintained separately from the case papers to which they relate
Includes:

  • judgment rolls
  • judgment papers, and
  • judgments and decisions stored in digital formats.
 Early access
access available immediately
1140

Scope
Control records
Summary records of matters commenced and heard before the Supreme Court
Includes:

  • indexes, registers and process books, and
  • summary information maintained in Courtnet.

Excludes control records for adoption records and matrimonial causes

 Early access
access available immediately

Sydney Cricket & Sports Ground Trust

Cluster: Premier and Cabinet

AD No. Description of records Access Direction
161 Scope
Minute Books, 1878 - ongoing		 Open

Sydney Harbour Foreshore Authority

Cluster: Finance, Services and Innovation

AD No. Description of records Access Direction
492 Scope
Records available under the Government Information (Public Access) Act 2009 as open access information or proactively released. Includes publications, publicity and educational material in all formats
Includes the records of predecessor agencies including the Sydney Cove Redevelopment Authority and the Sydney Cove Authority		 Early access
493 Scope
All records not covered by early access authorisations or closed to public access directions
Includes the records of predecessor agencies including the Sydney Cove Redevelopment Authority and the Sydney Cove Authority		 Open
1379 Scope
Staff/personnel records. Includes the records of predecessor agencies including the Sydney Cove Redevelopment Authority and the Sydney Cove Authority
Duration of CPA Direction
100 years from date of birth
Reason for CPA direction
Sensitive personal information		 Closed

Sydney Living Museums - The Historic Houses Trust

Cluster: Planning and Environment

AD No. Description of records Access Direction
1345 Scope
Records available for public inspection under the Government Information (Public Access) Act 2009. Includes publications, publicity and educational material in all formats		 Early access
1346 Scope
Staff/personnel records excluding staff salary/history cards
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Sensitive personal information		 Closed
1347 Scope
Staff salary/history cards
Duration of CPA direction
30 years from date of separation		 Closed
1348 Scope
Records detailing building plans and security arrangements that, if publicly available, would be a threat  to public
Duration of CPA direction
While current
Reason for CPA
Security and safety		 Closed
1349 Scope
NSW Police Forensic Photographic Archive (Police Collection) comprising cellulose negatives, glass plate negatives, archival boxes and paper envelopes, photographic prints and documents
This archive was created by the NSW Police Department between 1910 and circa 1964
Duration of CPA direction
70 years
Reason for CPA direction
 Sensitive personal information, Safety and Security		 Closed
1350 Scope
NSW Police Forensic Photographic Archive (Police Collection) comprising cellulose negatives, glass plate negatives, archival boxes and paper envelopes, photographic prints and documents, other than those records that are subject to the closed to public access direction (AD 1349)
This archive was created by the NSW Police Department between 1910 and circa 1964		 Open
1351 Scope
All records not covered by early access authorisations or closed to public access directions		 Open
     

Sydney Olympic Park Authority

Cluster: Premier and Cabinet

AD No. Description of records Access Direction
These records include those of the Bicentennial Park Trust and former Olympic agencies; Olympic Co-ordination Authority (OCA), Olympic Road Transport Authority (ORTA), Sydney Organising Committee for the Olympic Games (SOCOG), Sydney Paralympic Organising Committee (SPOC) and Bus 2000
259 Scope
Commercial records containing commercial in confidence material
These records relate to Games delivery, construction, commercial developments and activities on all Olympic sites and Sydney Olympic Park
They include feasibility studies relating to proposals to design, construct, finance, and operate venues, facilities and buildings, within the context of the statutory planning framework outlined in the Olympic and Post Olympic Master Plans
Duration of CPA direction
30 years from date of last action or expiry of agreement
Reason for CPA direction
Information could have an adverse effect on the business affairs of individual or organisation		 Closed
260 Scope
Personnel and staff records
Personnel records including name, contact details, employment history, positions leave, entitlements, other records relating to salary, and individual case files
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Sensitive personal information		 Closed
261 Scope
Claims
Claims and case management records relating to individuals and specific incidents, including compensation, public liability, professional negligence, personal injury and property damages resulting in significant changes to SOPA policies
Includes allegations of professional negligence involving injury which result in legal action
Duration of CPA direction
100 years from date of last action
Reason for CPA direction
Sensitive personal information		 Closed
262 Scope
Records available for public inspection under the Government Information (Public Access) Act 2009. Includes: publications; publicity material in all formats; Olympic games related audio visual records including Sydney 2000 Olympic Games related digital footage and photographs in all formats that are in the custody of the State Archives and Records Authority		 Early access
263 Scope
Environmental Legacy Archive
Records of the Olympic Co-ordination Authority controlled by the Sydney Olympic Park Authority that form part of the Environmental Legacy Archive
Duration of CPA direction
30 years from date of last action
Reason for CPA direction
Information which could have an adverse effect on the business affairs of an individual or organisation		 Closed
264 Scope
All records not covered by closed to public access directions or authorisations for early access including ADs 259, 260, 261, 262 and 263		 Open

Sydney Opera House Trust

Cluster: Planning and Environment

AD No. Description of records Access Direction
325 Scope
Staff/Personnel records but excluding summary records
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Sensitive personal information		 Closed
326 Scope
Commercial records containing commercial in confidence material
These records relate to the commercial developments and activities of the Sydney Opera House Trust
Duration of CPA direction
30 years from date of last action or expiry of agreement
Reason for CPA direction
Information could have an adverse effect on the business affairs of an individual or organisation		 Closed
327 Scope
Publications, publicity material, photographs, sound and film recordings and card index to performances and events at the Sydney Opera House		 Early Access
328 Scope
Sydney Opera House Oral History Collection - Unrestricted Interviews
Interviews covered by AD 328
 

Surname First name
ARUP Ove
BISHOPS Tom
CALLAWAY Fred
CHALLENGER Malcolm
CHURCHER Bill
DAVIS Leo
DUPAIN Max
ELPHICK Michael
GORE Corbett
HALL Peter
KARANTZIS Nick
MATHEWS Frank
McKENZIE Ian
MUNDY Jack
NISBET Don
O'SHANNESSY Eileen
PUNCH Leon
ROURKE John
SPENCER Bill
TSOUKALIS Bill
WYDELL Richard
Early Access
329 Scope
Sydney Opera House Oral History Collection - Interviews restricted for publication
Oral History Project
The Sydney Opera House Oral History Project, established in 1986, aims to provide an oral record of the working conditions and day-today aspects relating to the planning, design and construction of the Sydney Opera House, and to document the impact of the Opera House on the wider community
Interviews covered by AD 329
Publication of these interviews may only take place with the consent of the interviewee
If the interviewee is deceased this consent is given at the discretion of the Sydney Opera House Trust. Request for publication of any part of these interviews should be directed to the Sydney Opera House Trust

Surname First name
BAXTER Philip, Sir
DOYLEND-WARD Beverly
ELLIS George
FRANCIS Kaye
HOARE Sam
HUGHES Davis, Sir
KELLMAN Bob
LEWIS Michael
LITTLEMORE David
McLACHLAN Alex
MOSES Charles, Sir
RYAN Norman
WEATHERBURN Charles
Early Access
330

Scope
Sydney Opera House Oral History Collection - Interviews restricted for access and publication
Oral History Project
The Sydney Opera House Oral History Project, established in 1986, aims to provide an oral record of the working conditions and day-today aspects relating to the planning, design and construction of the Sydney Opera House, and to document the impact of the Opera House on the wider community
Interviews covered by AD 330
Access to and publication of these interviews may only take place with the consent of the interviewee
If the interviewee is deceased this consent is given at the discretion of the Sydney Opera House Trust
Requests for access to or publication of these interviews should be directed to the Sydney Opera House Trust

Surname First name
FARMER Edward
KLOPFER Evelyn
TAYLOR Philip
TODD Lionel
ZUNZ Jack
Closed
331 Scope
All records not covered by closed to public access directions or early access authorisations		 Open
587 Scope
Staff summary records including history cards and reports generated from human resources databases containing summary information
Duration of CPA direction
30 years from date of separation
Reason for CPA direction
Personal information		 Closed

Sydney Ports Corporation

Cluster: Transport

AD No. Description of records Access Direction
414 Scope
Tide records
The records include tide sheets and registers for Fort Denison, Camp Cove and Newcastle. They include records created by predecessor agencies such as the Maritime Services Board Sydney Ports Authority		 Open
1049 Scope
Records identified as being a risk to public safety if universally available
Records include those documents the design, construction, operation and maintenance of assets, infrastructure and related security issues
Duration of CPA direction
life of the asset/structure
Reason for CPA direction
Disclosure of information may compromise the security of Sydney Ports Corporation and other organisations or threaten the safety of any person		 Closed
1050 Scope
Staff/personnel records excluding summary records such as history cards
Principle records covered by the direction are the personnel files of staff and those records identified for permanent retention in the GDA for personnel records
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Records likely to contain sensitive personal information		 Closed
1051 Scope
Staff summary records, including registers and history cards
Duration of CPA direction
50 years
Reason for CPA direction
Records likely to contain personal information		 Closed
1052 Scope
Publications, publicity and educational material in all formats		 Early access
1053 Scope
All records not covered by early access authorisations or closed to public access directions		 Open

Sydney Trains

Cluster: Transport

AD No. Description of records Access Direction
3 Scope
Records transferred as archives to State Records not covered by closed to public access directions or early access authorisations		 Open
6 Scope
NSW safe working files
Duration of CPA direction
50 years
Reason for CPA direction
Potential evidential value to SRA for future investigations or legal action		 Closed
19 Scope
Annual reports, timetables, in-house publications, publications including posters and promotional material , Historical notes and references		 Early access
23 Scope
Microfilms and indexes to State Rail plans and drawings excluding those for City Rail's city circle which are covered by AD 25		 Open
25 Scope
Records identified as being a risk to public safety if universally available
These records include City Railway plans [R121] which include details of tunnels, entrances and exits of stations and rail tracks of City Rail
Duration of CPA direction
100 years
Reason for CPA direction
Security and public safety		 Closed
1184

Scope
Personal history cards (staff summary records) of railway employees
Duration of CPA direction
30 years from date of separation
Reason for CPA direction
Personal information

 Closed
1454 Scope
Employee summary records from human resource systems used by Sydney Trains and its successors. Includes summaries from the Persy /Ellipse Human Resource systems and personal history cards for Persy project Rail Archive series R339. Does not inlcude summary employment history cards previously coverd by AD 1184 and held in the custody of State Archives and Records Authority.
Duration of CPA direction
50 years from Seperation  
Reason for CPA direction
Personal information		 Closed

Sydney Water Corporation

Cluster:   Industry, Skills and Regional Development

AD No. Description of records Access Direction
904 Scope
Records documenting the design, construction, operation and maintenance of utility assets and related security issues
Principal records covered by this direction are records, including photographs, relating to design, construction, operation and maintenance of utility assets and related security issues, which if publicly available, may compromise public safety
Records include information in any form
Includes records of predecessor agencies including the Board of Water Supply and Sewerage (1880-1891), Metropolitan Board of Water Supply and Sewerage (1892-1923), Metropolitan Water Sewerage and Drainage Board (1924-1987) and Sydney Water Board (1987-1994)
Duration of CPA direction
Life of the assets plus 50 years
Reason for CPA direction
Information whose disclosure may compromise the security of Sydney Water and other organisations or places regulated by Sydney Water or any other public office, or threatens the safety of any person		 Closed
905 Scope
Staff/personnel records excluding summary records such as history cards
Principal records covered by the direction are the personnel files of staff and those records identified for permanent retention
Includes records of predecessor agencies including the Board of Water Supply and Sewerage (1880-1891), Metropolitan Board of Water Supply and Sewerage (1892-1923), Metropolitan Water Sewerage and Drainage Board (1924-1987) and Sydney Water Board (1987-1994)
Duration of CPA direction
100 years from date of birth
Reason for CPA direction
Sensitive personal information		 Closed
906 Scope
Staff summary records, including registers and history cards
Includes records of predecessor agencies including the Board of Water Supply and Sewerage (1880-1891), Metropolitan Board of Water Supply and Sewerage (1892-1923), Metropolitan Water Sewerage and Drainage Board (1924-1987) and Sydney Water Board (1987-1994)
Duration of CPA direction
50 years
Reason for CPA direction
Personal information		 Closed
907 Scope
Publications, publicity and educational material in all formats
Includes records of predecessor agencies including the Board of Water Supply and Sewerage (1880-1891), Metropolitan Board of Water Supply and Sewerage (1892-1923), Metropolitan Water Sewerage and Drainage Board (1924-1987) and Sydney Water Board (1987-1994)		 Early access
908 Scope
All records not covered by early access authorisations or closed to public access directions		 Open