Charles Sturt University
These directions cover the records of Charles Sturt University, Riverina College of Advanced Education, Riverina-Murray Institute of Higher Education, Wagga Agricultural College, Wagga Wagga Teachers' College, Mitchell College of Advanced Education, Bathurst Teachers' College, Orange Agricultural College, Goulburn College of Advanced Education and Goulburn Teachers' College
| AD No. | Description of records | Access Direction |
|---|---|---|
| 573 | Scope Student records Records include student files and records relating to special admission, assessment, grievances, complaints, misconduct, disciplinary action, termination, exclusion and appeals against, or reviews of, decisions on these matters Duration of CPA direction 50 years Reason for CPA direction personal information |
Closed |
| 574 | Scope Staff records Records include personnel files of individual staff members and records relating to appointments, progression, termination, grievances, complaints, misconduct, disciplinary action and appeals against, or reviews of, decisions on these matters Duration of CPA direction 100 years from date of birth Reason for CPA direction Personal information |
Closed |
| 575 | Scope Patient identifying medical records, including students, staff and their dependents Duration of CPA direction 110 years from date of last action Reason for CPA direction Personal information |
Closed |
| 576 | Scope Council agendas, minutes and indexes Covers the records of the governing bodies of Charles Sturt University and its precursor institutions: Riverina College of Advanced Education, Riverina-Murray Institute of Higher Education, Mitchell College of Advanced Education and Goulburn College of Advanced Education |
Open |
| 577 | Scope Academic Senate agendas, minutes and indexes Covers the records of the academic Senates or academic boards of Charles Sturt University and its precursor institutions: Riverina College of Advanced Education, Riverina-Murray Institute of Higher Education, Mitchell College of Advanced Education and Goulburn College of Advanced Education |
Open |
| 578 | Scope Records (including records of governance) of Charles Sturt University and its controlled entities relating to joint ventures, commercial arrangements and business operations. Records relating to joint ventures, commercial arrangements and business operations including agreements, deeds, mortgages, bad debts ledgers/registers, associated correspondence and confidential deliberations of governing bodies including the University Council and its committees Duration of CPA direction 50 years Reason for CPA direction Commercial information which if disclosed could adversely affect the business affairs of individuals or organisations |
Closed |
| 579 | Scope All publications, promotional and publicity material, photographs and audio-visual media documenting the University and its precursor institutions Records include annual reports, handbooks, calendars, brochures, exhibition catalogues, award conferring ceremony programs, photographs, movie films, and video and sound recordings |
Early access |
| 580 | Scope Records series, groups or classes (other than records of governance) of Charles Sturt University and its precursor institutions not specifically covered by Early Access Authorisations or Closed to Public Access Directions Includes agendas, minutes, correspondence, reports and other records in various formats of boards, committees, and organisational units not normally, or not primarily, dealing with or containing personal information about individual staff members or students |
Open |
| 1323 | Scope Records of Indigenous individuals, communities, groups, beliefs, ritual practices, activities or social conditions, which document either sensitive or sacred traditions, or include derogatory, distressing or adverse commentary. This includes anthropological field research and other records of study of Indigenous communities Duration of CPA direction Ongoing Reason for CPA direction Sensitive personal information, sacred information |
Closed |
University of New South Wales
| AD No. | Description of records | Access Direction |
|---|---|---|
| 611 | Scope Personnel/staff files including Workers Compensation records but excluding summary records Duration of CPA direction 100 years from date of birth or until death, if earlier Reason for CPA direction Unreasonable disclosure of personal affairs |
Closed |
| 612 | Scope Staff summary records including registers and history cards Duration of CPA direction 50 years Reason for CPA direction Unreasonable disclosure of personal affairs |
Closed |
| 613 | Scope Student records Duration of CPA direction 50 years Reason for CPA direction Unreasonable disclosure of personal affairs |
Closed |
| 614 | Scope Patient identifying medical records Covers patient identifying medical records of students, staff and their dependents created by or on the behalf of UNSW Duration of CPA direction 100 years from date of last action Reason for CPA direction Unreasonable disclosure of personal affairs |
Closed |
| 615 | Scope Records identifying persons protected under Protected Disclosures Legislation Duration of CPA direction 75 years Reason for CPA direction Information provided under an expectation of confidentiality or to which a legal obligation of confidentiality still applies Sensitive personal information-Disclosure would jeopardise the future provision of information |
Closed |
| 616 | Scope Minutes and papers of the university's Higher Degree Committees Records contain personal information about the individual students in support of seeking special consideration of assessment of their standing Duration of CPA direction 50 years Reason for CPA direction Unreasonable disclosure of personal affairs |
Closed |
| 617 | Scope Records of UNSW and its controlled entities relating to commercial joint ventures and arrangements, consultancies, commercial property and business operations Duration of CPA direction 50 years Reason for CPA direction Commercial information and intellectual property rights which if disclosed could adversely affect the business affairs of the organisation, individuals or external parties |
Closed |
| 618 | Scope Maps and plans relating to buildings and records relating to their building work Duration of CPA direction While building is current Reason for CPA direction Public safety and security |
Closed |
| 619 | Scope Confidentiality agreements Duration of CPA direction While agreement is current Reason for CPA direction Commercial information and intellectual property rights which if disclosed could adversely affect the business affairs of the organisation, individuals or external parties |
Closed |
| 620 | Scope All records not covered by closed to public access directions or early access authorisations |
Open |
| 1000 | Scope Publications, publicity, promotional and educational material |
Early access |
| 1103 |
Scope |
Closed |
| 1110 |
Scope |
Closed |
| 1115 | Scope Legal files (Case files created by the University's Legal Office) Duration of CPA direction 75 years Reason for CPA direction Information provided under an expectation of confidentiality or to which a lgeal obligation of confidentiality still applies |
Closed |
University of Newcastle
| AD No. | Description of records | Access Direction |
|---|---|---|
| 379 | Scope Council minutes, agenda, papers and documents The direction covers pre and post 1989 amalgamation records. In 1989 the University of Newcastle, the Hunter Institute of Higher Education and the Newcastle Conservatorium of Music were amalgamated |
Open |
| 442 | Scope Academic Senate Minutes, Agenda, papers, Documents and Index The direction covers pre and post 1989 amalgamation including
|
Open |
| 443 | Scope Staff records Records include those relating to staff appointments and terminations, including minutes of appointments committees; staff personnel files; records of complaints by or against staff members and their investigation Duration of CPA direction 50 years Reason for CPA direction Sensitive personal information |
Closed |
| 444 | Scope Student records Records include: student files; records relating to student misconduct, cases of alleged plagiarism, breaches of University Regulation or other forms of inappropriate conduct, including minutes, reports and related papers of disciplinary hearings; records of disputes between the university or between students and particular staff members Duration of CPA direction 60 years Reason for CPA direction Sensitive personal information |
Closed |
| 445 | Scope University records (other than Council or Academic Senate records) of series, groups or classes not specifically covered by a Closed to public Access Direction Includes the minutes, correspondence and related papers of Boards and Committees not normally, or not primarily, dealing with staff appointments or terminations or complaints of, or investigation of, staff or student misconduct; administrative files not normally containing personal information about individual staff or students; reports or publications of the University or any of its arms; files created by individual staff members in their capacities as officers or employees of the University; and rolls and registers of past officers or alumni of the University |
Open |
University of Sydney
| AD No. | Description of records | Access Direction |
|---|---|---|
| 11 | Scope Records series, groups or classes not specifically covered by early Access or Closed to Public Access Directions Includes agendas, minutes, indexes, correspondence, reports and other records in various formats of Senate, governing bodies, academic boards, faculties, boards, committees, and organisational units not normally, or not primarily, dealing with or containing personal information about individual staff members or students Including records of governance of the University of Sydney and its amalgamated institutions, Sydney College of Advanced Education (including the Sydney Teachers College and Guild Teachers College), Sydney College of the Arts, Cumberland College of Health Sciences and Conservatorium |
Open |
| 12 | Scope All student and personnel files relating to special admission, assessment, appointments, progression, termination grievances, complaints, misconduct, disciplinary action, exclusion and appeals against or reviews of decisions on these matters This directions covers records of the university of Sydney, Sydney College of Advanced Education (including Sydney Teachers College and Guild Teachers College), Sydney college of the Arts, Cumberland College of Health Sciences, the Conservatorium of Music and Orange Agricultural College Duration of CPA direction 50 years Reason for CPA direction Unreasonable disclosure of personal affairs |
Closed |
| 1025 | Scope Records (including the records of governance) of the University of Sydney and its controlled entities relating to joint ventures, commercial arrangements and business operations. Including agreements, deeds, mortgages, bade debts ledgers/registers, associated correspondence and confidential deliberations of governing bodies including the university Senate and its committees Duration of CPA direction 50 years Reason for CPA direction Commercial information which if disclosed could adversely affect the business affairs of individuals or organisations |
Closed |
| 1026 | Scope 1. Publications, promotional and publicity material, photographs and audio-visual media documenting the University and amalgamated institutions. records include annual reports, handbooks, calendars, brochures, award conferring programs, photographs, movie films and video and sound recordings created by or on behalf of the University of Sydney, Sydney College of the Arts, Cumberland College of health Sciences and the Conservatorium of Music 2. All records of the Sydney College of Advanced Education (including Sydney Teachers College and Guild Teachers College) other that those containing personal information and specifically covered by closed to public access directions 3. All records relating to the Chifley University College other than those containing personal information and specifically covered by closed to public access directions |
Early Access |
| 1197 |
Scope |
Closed |
| 1355 | Scope 1. Recommendation of Emeritus Professorship for Professor Alice-Erh-Soon Tay by Professor Ron McCallum, Dean of Law, 9 December (Staff file - Alice Tay) 2. Report of the Dean of Law to the Faculty regarding restructuring of the Faculty, 11 August 1998 (Law Faculty minutes 1998) |
Early access |
| 1434 |
Scope |
Early access |
| 1435 |
Scope |
Open |
University of Technology Sydney
| AD No. | Description of records | Access Direction |
|---|---|---|
| 1236 | Scope Staff records held by the university, including, fixed term, casuals, sessional, honorary, affiliates, and/or volunteers. Includes records relating to appointments, leaving UTS employ, personnel files and digital information, complaints, disciplinary matters and their investigations Duration of CPA direction 100 years from DOB (or 30 years after death, whichever is longest) Reason for CPA direction Unreasonable disclosure of personal affairs |
Closed |
| 1238 | Scope Student records held by the university (for UTS and any of its antecedent institutions), in both paper and digital formats. Including relating the administration of individual student from their application to graduation, including results and attainments. This access direction also covers any records relating to complaints, misconduct or appeals, or records generated through the provision of services by UTS so students. This access direction also covers any committee, Faculty Board and general administrative records that contain personal or health information about individual students. For the purpose of this access direction, students include prospective students, student who have completed or discontinued their studies. It also includes other individuals undertaking various learning options with the university, including micro credentials and short courses Duration of CPA direction 75 years Reason for CPA direction Unreasonable disclosure of personal affairs |
Closed |
| 1239 | Scope Medical records (including patient, clinical, counselling and other records relating to the provision of health, or health related services), held by the university. Includes both client files and database records. Duration of CPA direction 110 years Reason for CPA direction Unreasonable disclosure of personal affairs |
Closed |
| 1240 | Scope Plans of current buildings of the university, including related records containing plans or information relating to critical services. Duration of CPA direction While buidling is current Reason for CPA direction Public safety and security |
Closed |
| 1241 |
Scope |
Closed |
| 1242 | Scope Publications and publicity material in all formats |
Early access |
| 1243 | Scope All records not covered by early access authorisations or closed to public access directions |
Open |
| 2067 |
Scope |
Closed |
| 2068 | Scope Records identifying persons protected under protected disclosures/public disclosure legislation Duration of CPA direction 75 years or until the individual making the disclosure is known publicly, which ever is longer Reason for CPA direction Information provided under and expectation of confidentiality or to which a legal obligation of confidentiality still applies. Confidentiality obligations do not decrease over time. Sensitive personal information - Disclosure would jeopardise the future provision of information |
Closed |
Western Sydney University
| AD No. | Description of records | Access Direction |
|---|---|---|
| 594 | Scope Personnel records, including:
The access direction includes records of predecessor agencies including: Hawkesbury Agricultural College; Hawkesbury Agricultural College of Advanced Education; Westmead Teachers; College; Nepean College of Advanced Education; Milperra College of Advanced Education; Macarthur Institute of Higher Education and Chifley University |
Closed |
| 595 | Scope Student records, including:
The access direction includes records of predecessor agencies including: Hawkesbury Agricultural College; Hawkesbury Agricultural College of Advanced Education; Westmead Teachers; College; Nepean College of Advanced Education; Milperra College of Advanced Education; Macarthur Institute of Higher Education and Chifley University |
Closed |
| 596 | Scope Records of the Western Sydney University and its controlled entities relating to joint ventures, commercial arrangements, consultancies, commercial property and business operations.These records include:
Duration of CPA direction |
Closed |
| 597 | Scope Building plans The direction covers buildings currently owned or controlled by the Western Sydney University. The access direction includes records of predecessor agencies including: Hawkesbury Agricultural College; Hawkesbury Agricultural College of Advanced Education; Westmead Teachers; College; Nepean College of Advanced Education; Milperra College of Advanced Education; Macarthur Institute of Higher Education and Chifley University Duration of CPA direction While building is current Reason for CPA direction Public safety and security |
Closed |
| 598 | Scope Records not covered by early access authorisations or closed to public access directions The access direction includes records of predecessor agencies including: Hawkesbury Agricultural College; Hawkesbury Agricultural College of Advanced Education; Westmead Teachers; College; Nepean College of Advanced Education; Milperra College of Advanced Education; Macarthur Institute of Higher Education and Chifley University |
Open |
| 1183 |
Publications, publicity and educational material |
Early Access |
Last updated December 2020