See CORPORATE MANAGEMENT for records relating to the conduct of audits, tenders and contracts for the outsourcing or provision of services, committees, meetings, policies, procedures, and standards concerning the management and protection of the environment or the conduct of operational processes.
See CORPORATE MANAGEMENT - Authorisation for records relating to authorisations to carry out regulatory and enforcement activities.
See DEVELOPMENT AND BUILDING CONTROLS - Applications for records of development applications and consents for remediation works conducted by external organisations where there is potential for significant environmental impact (category 1 remediation works).
See EMERGENCY SERVICES for records relating to bushfire and disaster control and prevention activities.
See LAWS AND ENFORCEMENT for records relating to the issue of infringement and penalty notices and prosecutions for breaches of environmental regulations.
ANIMAL WELFARE
The activity of managing the control, treatment and preservation of domestic animals, livestock and wildlife.
See ENVIRONMENTAL MANAGEMENT - Service Provision for records relating to the provision of animal welfare services, such as pounds and animal rescue.
| No | Description of records | Disposal action |
|---|---|---|
| 11.1.1 | Records relating to the development of policies and standards for animal welfare and control of domestic and companion animals or livestock. Includes policies and local standards on the protection of native fauna, intensive animal housing, restrictions on domestic animals in public reserves, animal rescue and rehabilitation. Records include significant drafts and final versions, background research, etc. | Required as State archives |
| 11.1.2 | Records of programs for animal welfare. Records include project files, reports, reviews and evaluations. | Retain minimum of 5 years after action completed, then destroy |
EDUCATION
The activities associated with providing information and training programs to the local community to increase understanding and awareness of environmental issues.
See INFORMATION MANAGEMENT - Publications for records relating to the design and production of educational publications.
| No | Description of records | Disposal action |
|---|---|---|
| 11.2.1 | Records relating to the provision of community information and training programs regarding environmental management and associated issues. Includes schools programs, promotions, Drainwatch, Streamwatch, Water Wise, etc. Records include publications, such as brochures, information kits, etc, program outlines and notes. | Retain minimum of 5 years after material superseded or after action completed, then destroy |
| 11.2.2 | Records of administrative arrangements for the delivery of environmental management information and training programs. Records include bookings, schedules, etc. | Retain until administrative or reference use ceases, then destroy |
INSPECTIONS
The process of officially examining facilities, properties, equipment and items to ensure compliance with standards.
| No | Description of records | Disposal action |
|---|---|---|
| 11.3.1 | Records of inspections conducted by the organisation to ensure compliance with environmental regulations, standards and requirements. Records include inspectors' diaries. | Retain minimum of 7 years after action completed, then destroy |
LICENSING
See CORPORATE MANAGEMENT - Authorisation for records relating to licensing of compliance officers.
MONITORING
Activities that check, observe or record the operation of equipment, infrastructure, services or systems. Includes monitoring air, water and other pollution, flora, fauna, threatened species, chemical and pesticide usage and contaminated sites.
See SEWERAGE AND DRAINAGE - Monitoring for records relating to the monitoring of sewer and effluent discharge, flooding and water flows.
See WASTE MANAGEMENT - Maintenance for records relating to the rehabilitation of landfill sites.
See WATER SUPPLY - Monitoring for records relating to the monitoring of water storage and supply infrastructure and water filtration, fluoridation and chlorination.
| No | Description of records | Disposal action |
|---|---|---|
| 11.5.1 | Records relating to environmental monitoring where risk assessments indicate there may be long term impacts on public health, the environment or industry. Records include reports, notifications, surveys, and test results and data. Note: Soil, water, etc. samples are not considered to be State records and are not covered by this authority. |
Retain minimum of 75 years after action completed, then destroy |
| 11.5.2 | Records relating to environmental monitoring where there is little or no impact on public health or the environment. Records include reports, test results and data. Note: Soil, water, etc. samples are not considered to be State records and are not covered by this authority. |
Retain minimum of 15 years after action completed, then destroy |
NOTIFICATIONS
The activity of issuing or receiving notices regarding a failure of or a requirement for compliance, inappropriate practices, or of an intention to take action. Includes information notices received or sent by the organisation.
See ENVIRONMENTAL MANAGEMENT - Monitoring for records relating to the monitoring of pests and weeds.
See ENVIRONMENTAL MANAGEMENT - Programs for records of pest and weed control works undertaken by the organisation on its own or private land.
See LAWS AND ENFORCEMENT - Infringements for records relating to the imposing of fines or issue of penalty notices.
See LAWS AND ENFORCEMENT - Prosecutions for records relating to prosecutions for non-compliance with orders and notices.
| No | Description of records | Disposal action |
|---|---|---|
| 11.6.1 | Records relating to notices of proclamation of noxious plants/weeds. | Required as State archives |
| 11.6.2 | Records of pesticide use notifications. | Retain minimum of 20 years after action completed, then destroy |
| 11.6.3 | Records relating to notifications to destroy or eradicate pests, weeds or hazards. Records include:
|
Retain minimum of 7 years after action completed, then destroy |
| 11.6.4 | Records relating to certifications and notifications that land is not subject to outstanding notices or orders. Records include applications and copies of issued certificates. | Retain minimum of 7 years after action completed, then destroy |
| 11.6.5 | Records of notification for tree preservation and retention. Records include tree preservation orders. | Retain minimum of 7 years after tree is removed or minimum of 7 years after order is superseded, whichever is longer, then destroy |
| 11.6.6 | Listings of notices issued and notices outstanding. | Retain until administrative or reference use ceases, then destroy |
| 11.6.7 | Records relating to notifications of remediation of lands. | Retain minimum of 2 years after action completed, then destroy |
PERMITS
The activity of managing permission to undertake activities or processes. Includes permissions to undertake restricted activities that might be dangerous or injurious to the environment, for example using hazardous substances or herbicides.
See PARKS AND RESERVES - Horticultural Services for records relating to the pruning and removal of trees in parks and reserves.
See PROPERTY MANAGEMENT (COUNCIL PROPERTY) - Maintenance for records relating to the pruning and removal of trees on properties owned, occupied or managed by the organisation, other than street trees and trees in parks and reserves.
See PUBLIC HEALTH - Permits for records of permits to use hazardous chemicals other than herbicides or agricultural chemicals.
| No | Description of records | Disposal action |
|---|---|---|
| 11.7.1 | Records of applications and requests for tree pruning and removal on private property. Records include:
|
Retain minimum of 7 years after action completed, then destroy |
| 11.7.2 |
Records relating to the licensing or issuing of permits for the use of agricultural chemical products, pesticides or herbicides. Records include applications and determinations, copies of permits or licences and associated correspondence. Note: this entry is intended to provide coverage for legacy records of licensing activities no longer conducted by the organisation. |
Retain minimum of 30 years after action completed, then destroy |
PLANNING
The process of formulating ways in which objectives can be achieved. Includes the determination of services and needs, and the solution to those needs.
See LAND USE AND PLANNING - Planning for local environment plans.
| No | Description of records | Disposal action |
|---|---|---|
| 11.8.1 | Records relating to the development of plans and strategies for the conservation and management of the environment. Includes planning for the remediation of contaminated sites, plans for the preservation and protection of native and threatened species and the natural environment, etc. Records include background research, submissions and records of consultation, final versions and significant drafts of plans. | Required as State archives |
| 11.8.2 | Records relating to environmental studies undertaken or commissioned by the organisation. | Required as State archives |
| 11.8.3 | Records relating to the development of plans and strategies for the control and eradication of pest flora and fauna, including the eradication of pests on properties, parks and reserves owned or managed by the organisation. Includes pesticide use notification plans and pest management plans. Records include background research, final versions and significant drafts of plans. | Retain minimum of 20 years after action completed, then destroy |
PROGRAMS
The activities related to the management of projects undertaken to preserve and protect the environment.
See ENVIRONMENTAL MANAGEMENT - Animal Welfare for records of animal welfare programs.
See GRANTS AND SUBSIDIES for records relating to grants and funding received to undertake environmental projects and programs.
See PERSONNEL for records relating to the recruitment and service of volunteers, including rosters.
See PROPERTY MANAGEMENT (COUNCIL PROPERTY) - Conservation for records relating to the remediation of contaminated land owned or occupied by the organisation.
| No | Description of records | Disposal action |
|---|---|---|
| 11.9.1 | Final reports, reviews and evaluations of environmental programs and projects. | Required as State archives |
| 11.9.2 | Records relating to the administration and operation of programs and projects that address environmental issues. Records include project files, records relating to supplies and equipment, periodic reports on progress, project schedules, budgets etc. | Retain minimum of 5 years after action completed, then destroy |
| 11.9.3 | Requests and work orders for pest and weed eradication and clearing works on private land. Records include associated correspondence. | Retain minimum of 2 years after action completed, then destroy |
| 11.9.4 | Operational records of individual conservation, remediation, pest control and weed eradication projects. Includes works on private land, etc. Records include maps, diaries and logs, work or project schedules, progress reports of works carried out, etc. | Retain minimum of 20 years after action completed, then destroy |
REGISTRATION
Compiled registers and summary records.
| No | Description of records | Disposal action |
|---|---|---|
| 11.10.1 | Summary records, including registers, of matters of long term environmental concern, such as:
|
Required as State archives |
REPORTING
The processes associated with initiating or providing a formal response to a situation or request or to provide formal statements or findings of the results of an examination or investigation.
See CORPORATE MANAGEMENT - Reporting for reports concerning environmental activities submitted to external organisations or management.
See ENVIRONMENTAL MANAGEMENT - Monitoring for reports on the monitoring of environmental conditions.
See ENVIRONMENTAL MANAGEMENT - Programs for final and progress reports of individual projects and programs undertaken to preserve and protect the environment.
| No | Description of records | Disposal action |
|---|---|---|
| 11.11.1 | Reports concerning environmental management issues in the local area, developed by or for the organisation. Records include background research, final versions and significant drafts of reports. | Required as State archives |
SERVICE PROVISION
The activities relating to the provision of services by the organisation or by other agencies on behalf of the organisation.
See FINANCIAL MANAGEMENT for financial and accounting records relating to the management, receipt, expenditure and distribution of income received from the provision of impounding services.
See LAWS AND ENFORCEMENT for records relating to the registration of companion animals and records of infringements and prosecutions for breaches of companion animal regulations.
| No | Description of records | Disposal action |
|---|---|---|
| 11.12.1 | Records relating to the management of services for the control and protection of animals, e.g. rescue, pounds and stables. Records include management plans, records of searches for owners, records relating to the collection, adoption, impounding or destruction of stray animals. | Retain minimum of 10 years after action completed, then destroy |
| 11.12.2 | Records relating to service coordination, delivery and daily operations of pounds and other animal welfare services. Records include:
|
Retain minimum of 2 years after action completed, then destroy |