See CORPORATE MANAGEMENT for records of committees, policies, procedures, audits and reports relating to the management of the natural and built environments.
See DEVELOPMENT AND BUILDING CONTROLS for records relating to regulating and approving applications for the development, use or subdivision of land or premises and related building and construction works.
See LAWS AND ENFORCEMENT for records of infringements, penalties and prosecutions for breaches of land use regulations, codes and standards.
See LEGAL SERVICES - Litigation for records of legal action resulting from planning decisions, e.g. appeals against interim heritage orders issued by the organisation.
GEOGRAPHICAL/LAND INFORMATION SYSTEMS (GIS/LIS)
The activity of managing land and environmental information systems to support strategic planning.
See LAND USE AND PLANNING - Surveys for records relating to surveys undertaken to compile information about the position and condition of land.
See RATES AND VALUATIONS - Property History for records relating to house and street numbering.
| No | Description of records | Disposal action |
|---|---|---|
| 18.1.1 | Records relating to the collection, acquisition, and compilation of unique data by the organisation which documents the land and properties within its boundaries. Records include aerial and satellite photography, street and property information etc. | Required as State archives |
| 18.1.2 | Records relating to the collection and acquisition of geographical and land information that is not unique, e.g. where data is sourced from government agencies. | Retain until administrative or reference use ceases, then destroy |
NOTIFICATIONS
The activity of receiving notices regarding a failure of or a requirement for compliance, inappropriate practices, or of an intention to take action. Includes information notices received or sent by the organisation.
See LAWS AND ENFORCEMENT for records relating to infringements, penalties and prosecutions for breaches of zoning and land use regulations.
See PROPERTY MANAGEMENT (COUNCIL PROPERTY) - Conservation for heritage and conservation orders issued for properties owned or occupied by the organisation.
| No | Description of records | Disposal action |
|---|---|---|
| 18.2.1 | Records relating to the notification of heritage orders by the responsible State or Federal Government organisation or classification by the National Trust. Records include notifications, classifications and heritage orders. | Required as State archives |
| 18.2.2 | Notifications of permanent conservation orders for heritage property. Records include orders, notifications, environmental planning instruments. | Required as State archives |
| 18.2.3 | Notifications of interim conservation orders. Records include orders, notifications, interim heritage orders and associated correspondence. | Retain minimum of 7 years after expiry or termination of order, then destroy |
| 18.2.4 | Records relating to notifications received from other local or State government bodies relating to planning or Crown land matters which are provided for information only or where the organisation provides little or no response. | Retain until administrative or reference use ceases, then destroy |
PLANNING
The process of formulating ways in which objectives can be achieved. Includes the determination of services and needs, and the solution to those needs.
See GOVERNMENT RELATIONS - Submissions for records relating to submissions on planning proposals developed by the State government.
See PROPERTY MANAGEMENT (COUNCIL PROPERTY) - Urban Design for records relating to urban design and planning initiatives.
| No | Description of records | Disposal action |
|---|---|---|
| 18.3.1 | Key records relating to the development of planning instruments, controls, codes and schemes, including local environment plans and masterplans. Records include:
|
Required as State archives |
| 18.3.2 | Records relating to the development of planning instruments, controls, codes and schemes, including local environment plans. Records include background research, submissions and objections. | Retain minimum of 10 years after action completed, then destroy |
| 18.3.3 | Records of arrangements for the development and exhibition of planning instruments. Records include:
|
Retain minimum of 2 years after action completed, then destroy |
PROGRAMS
The activities associated with the management of heritage protection programs.
See GRANTS AND SUBSIDIES for records relating to the management of and applications for grants and funding for heritage programs.
| No | Description of records | Disposal action |
|---|---|---|
| 18.4.1 | Records of heritage protection programs including heritage studies, submissions to heritage bodies such as the National Trust, Heritage Office, Australian Heritage Commission, etc. | Required as State archives |
| 18.4.2 | Heritage listings of classifications and listings of heritage orders and routine correspondence with heritage bodies. | Retain minimum of 2 years after action completed, then destroy |
REGISTRATION
Compiled registers and summary records.
| No | Description of records | Disposal action |
|---|---|---|
| 18.5.1 | Registers and summary records relating to land use and planning including:
|
Required as State archives |
RESEARCH
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc.
| No | Description of records | Disposal action |
|---|---|---|
| 18.6.1 | Final reports of studies and research conducted or commissioned by the organisation into local trends or conditions to support land use and planning processes. | Required as State archives |
| 18.6.2 | Records relating to the conduct of studies and research into local trends or conditions to support land use and planning processes. Includes drafts, data entry sheets etc. | Retain minimum of 5 years after action completed, then destroy |
STANDARDS
See LAND USE AND PLANNING - Planning for records relating to the development of codes governing land use and planning.
SUBDIVISIONS
The activity of subdividing land into lots for public reserves and drainage reserves and development, e.g. land releases, new area developments.
See DEVELOPMENT AND BUILDING CONTROLS - Applications for subdivision applications that form part of a development application.
| No | Description of records | Disposal action |
|---|---|---|
| 18.8.1 | Records of major subdivisions. Includes approved and refused applications. Records include:
|
Required as State archives |
| 18.8.2 | Records of minor or routine subdivisions which are approved. Records include:
|
Retain minimum of 20 years after action completed, then destroy |
| 18.8.3 | Records relating to applications for minor subdivisions which are not approved, and all applications that are withdrawn or abandoned. | Retain minimum of 10 years after action completed, then destroy |
SURVEYS
The activity of managing surveys undertaken to determine the boundaries, position, condition and extent of parcels of land, buildings and roads, as well as the collection of data for future infrastructure needs.
| No | Description of records | Disposal action |
|---|---|---|
| 18.9.1 | Records relating to surveys undertaken or commissioned by the organisation. Includes surveys undertaken to establish the position of lots, boundaries of land and physical condition of land, e.g. land slippage, flood prone areas etc. Records include original or certified copies of survey plans of land and final versions of survey reports. | Required as State archives |
| 18.9.2 | Records supporting the development of survey plans, reports or other survey products or the collection of geographic information. | Retain minimum of 10 years after action completed, then destroy |
ZONING
The activity of managing the classification of land in the local area according to permitted uses and issues including flood prone areas. Includes preparing zoning certificates.
See DEVELOPMENT AND BUILDING CONTROLS - Applications for change of use or rezoning applications for individual sites lodged as part of a development application.
See LEGAL SERVICES - Litigation for records relating to zoning or rezoning that result in legal action.
| No | Description of records | Disposal action |
|---|---|---|
| 18.10.1 | Certified zoning maps and plans. | Required as State archives |
| 18.10.2 | Planning certificates, including zoning certificates, that provide information on how a property may be used and any restrictions on its development. Includes zoning, permissible or prohibited uses, planning restrictions and subdivision constraints. | Retain minimum of 10 years after action completed, then destroy |
| 18.10.3 | Requests for planning certificates. | Retain minimum of 1 year after action completed, then destroy |
| 18.10.4 | Lists of zoning/planning certificates issued. | Retain until administrative or reference use ceases, then destroy |
| 18.10.5 | Records of declarations of dual occupancies, including associated correspondence. | Retain until superseded, then destroy |
| 18.10.6 | Records relating to approved zoning applications. Records include applications, determinations, studies and final approved reports. | Required as State archives |
| 18.10.7 | Records relating to refused zoning applications. Records include applications, determinations, etc. | Retain minimum of 10 years after action completed, then destroy |
| 18.10.8 | Records relating to the administration of proposed zoning changes, including exhibitions, public consultation, preliminary studies, etc. | Retain minimum of 10 years after action completed, then destroy |