See COMMUNITY RELATIONS - Marketing for photographs, films and videos produced by the organisation to promote the local area to industry, trade and tourists and improve the local economy.
See CORPORATE MANAGEMENT for records relating to committees, meetings, tenders and contracts.
EMPLOYMENT
The activity of collecting and providing information and statistics to other organisations, such as the Australian Bureau of Statistics, on rates of employment and unemployment.
| No | Description of records | Disposal action |
|---|---|---|
| 8.1.1 | Records relating to the collection of information and statistics on employment and unemployment and the provision of information on rates of employment to other organisations, such as the Australian Bureau of Statistics. Records include background research, compiled data, reports or returns. | Retain minimum of 5 years after action completed, then destroy |
EVENT MANAGEMENT
Activities relating to the arrangements and support for displays and events such as trade displays.
See COMMUNITY RELATIONS - Celebrations, Ceremonies and Functions for records relating to formal ceremonies or functions hosted by the organisation, e.g. citizenship ceremonies.
| No | Description of records | Disposal action |
|---|---|---|
| 8.2.1 | Records of arrangements and support for local suppliers, producers or businesses to attend or hold events such as trade displays. Records include publicity and associated correspondence. | Retain minimum of 5 years after action completed, then destroy |
INDUSTRIES
The development of strategies for the promotion of local industries and commerce.
See ECONOMIC DEVELOPMENT - Promotion for records relating to programs, activities and events to promote trade, tourism and economic development in the local area.
| No | Description of records | Disposal action |
|---|---|---|
| 8.3.1 | Records relating to the development of policies, plans and strategies to support the promotion and development of local industries or economy. Records include final versions, significant drafts and background research. | Required as State archives |
| 8.3.2 | Records relating to market research and the assessment of proposals for developments. | Retain minimum of 10 years after action completed, then destroy |
| 8.3.3 | Records relating to the development of plans and strategies to encourage tourism in the local area. Records include final versions, significant drafts and background research. | Retain minimum of 10 years after action completed, then destroy |
INTERNATIONAL AND NATIONAL RELATIONS
The activity of managing relations, agreements and contracts with other countries, states and local government areas, including Sister City agreements, for the purposes of developing the local area and economy, including cultural, work or economic exchange.
| No | Description of records | Disposal action |
|---|---|---|
| 8.4.1 | Records relating to the establishment and maintenance of agreements with other countries, states and local areas for the promotion and development of local industries, tourism and the local economy, such as Sister City agreements. Records include:
|
Required as State archives |
| 8.4.2 | Records relating to negotiations or proposals for agreements with other countries, states and local areas for the promotion and development of local industries, tourism and the local economy, which do not proceed. Records include negotiations, associated correspondence and draft agreements. | Retain minimum of 10 years after action completed, then destroy |
| 8.4.3 | Records of activities undertaken under agreements. Includes the provision or receipt of services, goods and equipment, cultural work, visits or economic exchange and gifts. | Retain minimum of 10 years after action completed, then destroy |
LIAISON
The activities associated with maintaining regular general contact between the organisation and other private sector organisations, community groups and associations.
| No | Description of records | Disposal action |
|---|---|---|
| 8.5.1 | Records relating to liaison with local associations (chamber of commerce, progress associations), industry, professional and customer associations, the local community, etc. on matters of major public interest or controversy with regard to development of the local economy. | Required as State archives |
| 8.5.2 | Records relating to liaison with industry, professional and customer associations, the local community, etc. on routine matters such as liaison concerning monthly activities or forthcoming events. | Retain minimum of 5 years after action completed, then destroy |
PLANNING
The process of formulating ways in which objectives can be achieved. Includes the determination of services and needs, and the solution to those needs.
See ECONOMIC DEVELOPMENT - Industries for plans and strategies to promote local industry and tourism.
| No | Description of records | Disposal action |
|---|---|---|
| 8.6.1 | Records of input into plans and strategic development initiatives for the economic development of the region. Records include submissions. | Required as State archives |
| 8.6.2 | Routine administrative records relating to the planning process. Records include drafts, arrangements for meetings etc. | Retain minimum of 5 years after action completed, then destroy |
PROGRAMS
The processes associated with the management and implementation of activities, procedures and strategies.
See GRANTS AND SUBSIDIES for records relating to the administration of grants and funding for economic development programs, including applications.
| No | Description of records | Disposal action |
|---|---|---|
| 8.8.1 | Records of program objectives, summaries of proposals, program evaluation and analysis. | Required as State archives |
| 8.8.2 | Records relating to the administration and management of programs for the development of the local economy, including project management records and records relating to the promotion of the program. | Retain minimum of 10 years after action completed, then destroy |
PROJECTS
The undertaking of a set of activities designed to stimulate the local economy by developing and attracting new business, infrastructure, etc. in the area.
See DEVELOPMENT AND BUILDING CONTROLS - Applications for records relating to proposals that proceed to the development application stage.
| No | Description of records | Disposal action |
|---|---|---|
| 8.9.1 | Records relating to the organisation's involvement in special, one-off and unique economic development projects. Includes planning for projects that do not proceed or are not successful. Records include:
|
Required as State archives |
| 8.9.2 | Records relating to the organisation's involvement in economic development projects that are not special, one-off and unique. Records include:
|
Retain minimum of 10 years after action completed, then destroy |
PROMOTION
Activities undertaken to promote the local area and Council, particularly to attract new business and economic activities.
| No | Description of records | Disposal action |
|---|---|---|
| 8.7.1 | Records of programs of events and activities to promote trade, tourism and economic development in the local area. | Retain minimum of 10 years after action completed, then destroy |
REPORTING
The processes associated with initiating or providing a formal response to a situation or request (either internal, external or as a requirement of corporate policies), and with providing formal statements or findings of the results of the examination or investigation.
See CORPORATE MANAGEMENT - Reporting for reports submitted to external organisations or internal reporting to management.
| No | Description of records | Disposal action |
|---|---|---|
| 8.10.1 | Records relating to reporting on evaluations and reviews of major and significant activities, programs, initiatives, etc. undertaken by the organisation to promote the local economy. Records include final, approved versions of reports, significant drafts and background research. | Required as State archives |
| 8.10.2 | Reports of activities undertaken to promote the local economy, including evaluations of rate of success. | Retain minimum of 10 years after action completed, then destroy |
SERVICE PROVISION
The activities relating to services provided by the organisation or by other agencies on behalf of the organisation. Includes services such as abattoirs, saleyards/cattle yards, banking services, communications services – postal and telecommunications, government services centres, transaction centres etc.
See relevant function - Service Provision for records relating to the provision of other services to the community, e.g. see COMMUNITY SERVICES - Service Provision for records relating to the provision of child-care services, see PUBLIC HEALTH - Service Provision for records relating to the provision of health services to the local community, etc.
See FINANCIAL MANAGEMENT for financial and accounting records relating to the management, receipt, expenditure and distribution of income received from the provision of services.
See PERSONNEL for records relating to the recruitment, appointment and employment of service centre staff.
| No | Description of records | Disposal action |
|---|---|---|
| 8.11.1 | Records relating to the provision of services by the organisation, or by other agencies under contract to the organisation, to support economic development and activities in the area. Records include:
Note: Action completed should encompass the fulfilment of all terms and conditions of any contracts and agreements regarding the provision of services to a client. |
Retain minimum of 10 years after action completed, then destroy |
| 8.11.2 | Records relating to service co-ordination and daily usage, including information about service recipients and clients and daily operations. Records include:
|
Retain minimum of 2 years after action completed, then destroy |
TRADE
The activity of managing measures to promote and support local, regional and national trade and retailing.
| No | Description of records | Disposal action |
|---|---|---|
| 8.12.1 | Records of background information and research data collected on trade and trade conditions and the impact of trade negotiations on local trade, etc. | Retain minimum of 5 years after action completed, then destroy |