See CORPORATE MANAGEMENT for records of agreements, committees, reports, contracts, tenders, policies, procedures and standards relating to the management of traffic and transport.
See LAWS AND ENFORCEMENT for records relating to the issue of notices, orders, infringements and penalty notices for breaches of traffic and parking regulations.
See PLANT, EQUIPMENT & STORES for records relating to the acquisition and disposal of traffic and transport plant and equipment, such as lights and signals, etc.
See PROPERTY MANAGEMENT (COUNCIL PROPERTY) - Acquisition and Disposal for records relating to the acquisition and disposal of traffic and transport facilities and land, etc.
See RECREATION AND CULTURAL SERVICES - Event Management for traffic management and control plans submitted by event organisers.
See ROADS for records relating to the design, construction and maintenance of roads and associated infrastructure.
AUDIT
The activities associated with officially checking operational records, systems or processes to ensure that they are in accordance with legislated requirements or agreed standards.
| No | Description of records | Disposal action |
|---|---|---|
| 30.1.1 | Records relating to traffic and transport audits, including airport/road/traffic safety audits, which set a precedent or lead to major changes in policies. Records include significant drafts and final versions of audit reports and studies, minutes or notes of meetings and records of actions taken as a result of audit. | Required as State archives |
| 30.1.2 | Records relating to traffic and transport audits, including operational audits, which do not set a precedent or lead to major changes in policies. Records include significant drafts and final versions of audit reports and studies, minutes or notes of meetings and records of actions taken as a result of audit. | Retain minimum of 6 years after action completed, then destroy |
AUTHORISATION
The process of seeking and granting permission to undertake a requested action.
| No | Description of records | Disposal action |
|---|---|---|
| 30.2.1 | Records relating to the delegation of public roads control to the organisation by the State authority responsible for roads. | Required as State archives |
DESIGN AND CONSTRUCTION
The activity of designing and constructing traffic and transport infrastructure and facilities, such as airports, car parks and traffic facilities, signs and signals, etc.
See PROPERTY MANAGEMENT (COUNCIL PROPERTY) - Design and Construction for records relating to the management of hazardous materials encountered during construction work.
| No | Description of records | Disposal action |
|---|---|---|
| 30.3.1 | Key records relating to the design, construction, major renovation or restoration of traffic and transport facilities and structures that are of significance due to the fact that they are:
Records include:
|
Required as State archives |
| 30.3.2 | Key records relating to the design, construction, major renovation or restoration of traffic and transport facilities and structures that are not of significance due to the fact that they are not:
Records include:
|
Retain minimum of 7 years after structure is demolished or removed, then destroy |
| 30.3.3 | Records relating to the provision of on-street and off-street parking facilities by the organisation (not including multi-level car park construction), including liaison with external organisations concerning parking facilities and arrangements. | Retain minimum of 7 years after action completed, then destroy |
| 30.3.4 | Records relating to the design and construction of minor traffic and transport works, such as bus shelters, road signs, parking meters, etc. Records include plans, specifications, correspondence with builders and records relating to minor day-to-day repairs or maintenance of site. | Retain minimum of 7 years after action completed, then destroy |
| 30.3.5 | Records relating to the development and implementation of controls for the regulation and restriction of traffic in specified areas and traffic flow, such as declaration of Light Traffic Thoroughfares (LTT), one-way streets, local traffic zones, parking restrictions, signage. Records include:
|
Retain minimum of 20 years after superseded, then destroy |
| 30.3.6 | Records relating to successful and unsuccessful requests for traffic control, signs and changes to traffic flows. Includes notifications of changes to traffic conditions. | Retain minimum of 2 years after action completed, then destroy |
| 30.3.7 | Records relating to the determination of parking zones, including residential parking zones. Includes the installation of parking meters, signs and limits. | Retain minimum of 2 years after action completed, then destroy |
| 30.3.8 | Records relating to the installation of signage, including traffic and non-traffic signs such as parking, community direction, street names and regulatory and warning signs. | Retain minimum of 2 years after action completed, then destroy |
| 30.3.9 | Records relating to project management for construction works. Records include:
|
Retain minimum of 12 years after action completed, then destroy |
| 30.3.10 | Records relating to construction projects or proposals not proceeded with. | Retain minimum of 7 years after action completed, then destroy |
FEES AND CHARGES
See FINANCIAL MANAGEMENT - Fees and charges for records relating to the setting of fees and charges for transport and parking.
LIAISON
The activities associated with maintaining regular general contact between the organisation, other private sector organisations, community groups and associations.
See TRAFFIC AND TRANSPORT - Service Providers for records of liaison with service providers concerning the provision of transport services.
| No | Description of records | Disposal action |
|---|---|---|
| 30.5.1 | Records relating to liaison with local groups such as the Chamber of Commerce, progress associations, industry and consumer associations, the local community, etc. on matters of major public interest or controversy with regard to traffic and transport. | Required as State archives |
| 30.5.2 | Records relating to liaison with industry and consumer associations, the local community, etc. on routine matters relating to traffic and transport. | Retain minimum of 5 years after action completed, then destroy |
MAINTENANCE
The activities associated with the upkeep, repair, servicing and preservation of conditions of traffic and transport infrastructure and facilities, such as airports, car parks, etc.
See TRAFFIC AND TRANSPORT - Design and Construction for records of major maintenance works involving structural changes.
| No | Description of records | Disposal action |
|---|---|---|
| 30.6.1 | Records relating to major maintenance works and repairs, not involving structural changes, carried out on traffic and transport structures and facilities. Records include:
|
Retain until building or structure is demolished or removed, then destroy |
| 30.6.2 | Records relating to minor and routine maintenance works on and periodic inspections of traffic and transport structures and facilities. Records include:
|
Retain minimum of 7 years after action completed, then destroy |
MONITORING
Activities that check, observe or record the operation of equipment, infrastructure, services or systems.
| No | Description of records | Disposal action |
|---|---|---|
| 30.7.1 | Records relating to road and traffic safety monitoring, including the collection of traffic accident statistics and pedestrian issues. Records include reports. | Retain until administrative or reference use ceases, then destroy |
| 30.7.2 | Records relating to the routine monitoring of traffic flow including traffic maps. | Retain minimum of 10 years after action completed, then destroy |
PERMITS
The activity of managing permission to undertake activities or processes.
| No | Description of records | Disposal action |
|---|---|---|
| 30.8.1 | Records of parking permits, including special parking arrangements and special or temporary parking zones. Records include applications and determinations, copies of permits, renewals, permit numbers and associated correspondence. | Retain until expiry or termination of permit, then destroy |
| 30.8.2 | Records of unsuccessful applications for parking permits, special parking zones, signs etc. | Retain minimum of 1 year after action completed, then destroy |
PLANNING
The process of formulating ways in which objectives can be achieved. Includes the determination of services and needs, and the solution to those needs.
| No | Description of records | Disposal action |
|---|---|---|
| 30.9.1 | Records of medium and long term plans for the provision of transport and traffic facilities and services and traffic management. Records include significant drafts and final versions of plans, background research and analyses such as investigations, studies or reports of issues and needs. | Required as State archives |
| 30.9.2 | Records relating to the organisation's contributions to external plans, studies and reports. | Retain minimum of 10 years after action completed, then destroy |
| 30.9.3 | Records relating to planning for traffic flows and transport controls, such as:
Records include significant drafts and final versions of plans, background research, etc. |
Retain minimum of 7 years after superseded, then destroy |
PROGRAMS
The activities related to the management of projects and programs undertaken to promote and encourage traffic and pedestrian safety and the operation of parking schemes.
| No | Description of records | Disposal action |
|---|---|---|
| 30.10.1 | Records of policies for the operation of parking control schemes, such as resident and special parking schemes, etc. Records include significant drafts and final versions of policies, background research, etc. | Retain minimum of 10 years after superseded, then destroy |
| 30.10.2 | Records relating to the implementation and administration of parking control schemes. | Retain minimum of 2 years after action completed, then destroy |
| 30.10.3 | Records of programs and campaigns to improve safety in traffic and transport, such as:
Records include implementation plans, progress reports, notification and promotion of the program, etc. |
Retain minimum of 5 years after action completed, then destroy |
SERVICE PROVIDERS
The activity of liaising with agencies or organisations involved in the provision of services to the organisation or to the local community.
| No | Description of records | Disposal action |
|---|---|---|
| 30.11.1 | Records relating to the organisation's involvement and liaison with service providers in relation to schedules, routes, facilities and timetabling of transport services such as rail, bus, air, ferry, taxi service etc. Records include correspondence, minutes or notes of meetings, etc. | Retain minimum of 7 years after action completed, then destroy |
SERVICE PROVISION
The activities relating to the provision of services by the organisation or by other agencies on behalf of the organisation.
See CORPORATE MANAGEMENT - Compliance for records relating to the licensing, registration, certification or issuing of permits for the operation of traffic and transport facilities, such as aerodromes.
See FINANCIAL MANAGEMENT for financial and accounting records relating to the provision and operation of traffic and transport services and facilities.
See PERSONNEL for records relating to the recruitment and service of staff, including criminal records checks, evidence of qualifications, rosters and attendance records.
See TRAFFIC AND TRANSPORT - Audit for records of airport safety audits and inspections conducted by air safety regulators.
See TRAFFIC AND TRANSPORT - Maintenance for records of internal inspections of traffic and transport facilities operated by the organisation.
| No | Description of records | Disposal action |
|---|---|---|
| 30.12.1 | Records relating to the operation and delivery of traffic and transport services and facilities, such as airports or aerodromes, parking stations, etc, by or on behalf of the organisation. Records include management, service and operational plans, including emergency response plans, testing and exercises, reports of inspections and monitoring, operating manuals and procedures, customer usage records. | Retain minimum of 10 years after action completed, then destroy |
| 30.12.2 | Records of landing fees, pavement concessions, allowances and entitlements to use facilities. | Retain minimum of 7 years after action completed, then destroy |